A decision was made to replace the Council’s current system as the Council had been using a Auditel Conference system for over 10 years.
Alan Haywood , the manager of the electrical engineering department was chosen to lead the supplier selection process. The Council decided they needed a system that embraced recent digital developments within the sector and came up with a list of additional features they required.
- Automatic Camera Control – Full screen recording of the current speaker with on screen delegate information without the need for an external operator.
- Full Audio and Video recording – Recording and archiving of all meetings to a secure storage device.
- Live Feeds – The ability to transmit or replay to large displays within the Chamber and overflow rooms within the Centre
- Web Casting – The ability to transmit the Council meetings over the Internet and also allow interested parties to watch archived meetings.
- Wireless Delegate Units – The facility to have Portable units which can be used in any position around the Chamber.
- Hearing System – Equipment to allow hearing impaired delegates and spectators to listen clearly to the meetings.
- Touch Screen Control – All major functions to be operable by a touch screen control system from two separate control points within the Chamber.
- Vote Reporting – Fully automated collation of voting information by delegate or party, including live on screen information.
AV integrator Nuway chose a system by Belgian company Televic Conference, supplied by its UK distributor, CUK-Audio.
AMX was chosen for the control system with ancillary equipment coming from long term partners including Sony, Kramer and Samsung.
Nuway’s installation includes the Televic Conferencing system with wired and wireless delegate units, AMX control processors and touchscreens, Listen IR hearing assistance system, Symetrix DSP, Community column and ceiling loudspeakers, Onelan digital signage players, Samsung displays, Kramer video distribution and Sony PTZ conference cameras.
Nuway began purchasing the equipment in October and carried out the development and testing at their facility in Hull. Onsite installation work commenced during November 2012, which included Nuway designing a flush mounting system for the delegate units.
Two system operator positions were installed allowing different seating configurations for different types of Council meetings.
Ten LCD displays were installed at the Chairpersons seating area to give an improved view of the voting results and live video feed.
All delegate units were installed within 10 days. The rack mounted equipment was installed in the main server room on the ground floor.
Programming of the AMX control system was carried out by Nuway’s in house team and the installation was completed in late December.
Three training sessions were carried out for the Council staff to operate the system. Several Councillors attended a further training session to familiarise themselves with the delegate unit operation.
Nuway had staff present at the first full Council meeting in early January to assist with any questions before which Councillors and staff were invited in to familiarise themselves with the voting system.
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